Configure Absence Import Template

Explanation

This activity is used to create a template needed by the IFS Application to import information from an external text file: a text document consisting of raw data related to absences, separated by semicolons. Such text files are produced by other programs, and so their structure can vary. The import template is a set of instructions for the IFS application on how to read and import this raw data. The number of records in the template has to match the number of values in each line of the text file. The Seq No field specifies in what order the values are listed in a single line of the text file, and the Field Name field classifies those values as information used by the IFS application, e.g., employee number, document date, or absence duration.

Prerequisites

There are no prerequisites.

System Effects

As the result of this activity, an import template will be created and saved in the system for future use.

Window

Absence Import

Related Window Descriptions

Absence Import/Import Template

Procedure

1. Open the Absence Import window, and go to the Import Template tab.
2. Create a new record in the header to define a new template.
3. In the Abs Migration Tmpl ID, specify the ID of the template.
4. In the Template Name field, type in a name for the template.
5. The Creation Date field will be filled automatically with the current date. It can be altered by double clicking the field and then selecting the desired date from the expandable calendar.
6. Save the changes.
7. In the table, start adding new records.
8. In the Seq No field, specify in what order values are presented.
9. In the Field Name field, classify every value as a specific information. Use the list of values.
10. You can add a description for each record in the Description field.
11. Save changes.