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Import Terms

This chapter describes how you can import terms. There are a number of different options when importing terms, you can choose to import terms from aggregated XML files or from single files. You can also import translations for all active languages or specify which languages you would like to import translations for.

Contents

• Import Settings
• Select Owners
• Execute Import

Import Settings

Figure 1. This picture shows the different import settings.

First you select from where and what actions should be made when importing files.

• Local Directory
  When you select Local Directory you have to select a top directory where the term files are located. You select the directory by pressing the button. A tree will then be built corresponding to the file structure where you will select which sub-directories to import. You also need to select which languages you want to import translations for.
• Select Files
  When you use Select Files you will be presented with a file browser where you manually select the files that should be imported when you execute an import command.
• Keep Latest
  When this option is selected a Term/Term Translation that exists in the database with a newer modified date than in the file will not be imported. When not set the file will always be imported.
• Detailed Log
  When this option is set the name of the kept Term will be displayed.
• Refresh Cache
  This option only works for single term or translations files, i.e. not the aggregated files that contains several term or translations for more than one term. When set so will the language dictionary cache be refreshed after the term or translations is imported. When importing aggregated files it recommended that you refresh the dictionary cache for affected languages in the Term Basic Data feature. Note: This is only available on sites with an IFS Development License.
• Revise Translations
  This option is useful if you planning to import modified term files, but no translation files. This option checks if display name or usage definition has been changed for the imported terms. The system validates against any existing terms. Existing translations, if any, will be set to a Revised state if the display name or usage definition has been changed.

Then you select whether you want to import Terms and/or Translations.

Select Owners

The file structure for the term files represents the structure of Term owners including all active languages. Only files in selected directories and languages will be imported. This option is only valid when importing from a local directory.

Figure 2. Example of a structure where only two directories are selected one with terms and one with translations.

Note: If you select the topmost check box all owners/directories will be selected. 

Execute Import

When you have entered the settings you want, press the Import... button. Terms and Translations will now be imported.

Note: If you select all files the import will take a long time.  

When the Import is running, two progress bars will be visible to show the progress. One that shows the overall progress and one for the current owner.